Do you want to send a business video to someone via email? Unlike other files, you are likely to run into problems if you just try to attach a video file to an email – which is why you need to think carefully about how you want to send the video.

Attaching Video Files to an Email

The problem with trying to send a video file as an attachment is that the file size of videos is often larger than the limitation email platforms place on attachments. While the exact file size limit for emails can vary – it is generally between 10 MB to 25 MB.

If your video is really short and has a file size somewhere in that region – you could try sending it as an attachment. It may help to transcode the video to a format with better compression, or reduce the bitrate to lower the file size at the expense of its quality. That will require a video converter, and for example you could use Movavi Video Converter (www.movavi.com/videoconverter/).

In the event that you are using your own mail server, the attachment limit will depend on its settings. However while this will let you attach larger video files to your email, the recipient needs to be able to receive large attachments as well for it to be a feasible option.

Using Cloud Storage

One option that has become increasingly popular in recent years to send business videos via email is by using cloud storage. Lots of popular email platforms nowadays integrate cloud storage into their email services – such as Gmail and Google Drive, Outlook and OneDrive, as well as YahooMail and DropBox.

Essentially cloud storage will allow you to ‘attach’ larger video files than normal to your emails, and the videos will be uploaded to the cloud storage prior to the email being sent. The recipient will then download the video from the cloud storage, and be able to view it.

It should be noted that you do not necessarily need to use the cloud storage option that your email platform is automatically integrated with. Instead, you can always upload video files to any cloud storage option you want to use, then share the download link in an email.

Uploading to Video Sharing Platforms or Website

Another way to send videos within an email is to upload them to a video sharing platform such as YouTube or to your business website – then place the link in the email. If you want you can even structure it as a mock placeholder image with a ‘play’ button that then links to the video and will open it in the browser.

Although this method is a popular way to ‘send’ business videos, if you use a video sharing platform, the viewer may not be able to download the actual video itself and will only be able to stream it. On the other hand, if the link points to your website you can provide it as a download, but it will take up your own webhost’s bandwidth.

Final Words

Each of the options listed above is a viable way to send business videos via email, and it is up to you to decide which one you want to use based on your needs. For short videos with small file sizes, sending it as an attachment may be possible. On the other hand, for longer videos you can choose between using cloud storage services, and uploading it to a video sharing platform or your own website.

The decision that you make should be based not only on your own requirements, but by taking into account what would be convenient for the recipient. At the end of the day your goal should be to not only successfully send the video via email, but ensure that the person receiving it has no trouble downloading or watching it on their end.